Terms of Service

TrapCloud is a platform for managing scholastic and registered trap shooting competitions, including season, meet, and squad management; QR-code-based volunteer scoring; live and final leaderboards; awards; team pages; and related communications. Features available to you depend on your role (for example, organization administrator, meet administrator, coach, scorer, or parent/participant) and your organization’s subscription.

To use most features you must register for an account with accurate information and keep it up to date. You are responsible for safeguarding your login credentials and for all activity under your account. You must be at least 18 years old, or the age of majority in your jurisdiction, to create an account. Athletes who are minors do not create their own accounts as a condition of participating; they are added to rosters by their organization or coach, as described in Section 4 and in our Privacy Policy.

Some scoring is performed by volunteers who do not hold an account. A scorer accesses a squad by scanning a single-use QR code that grants a time-limited, squad-scoped scorer token. That token is the credential for scoring that squad only; you may not use it to access any other squad, meet, or data, attempt to extend its scope, or share it beyond its intended scoring purpose. Scores submitted through a scorer token are attributed to that token for audit purposes.

If you are an organization administrator, coach, or meet administrator, you are responsible for: (a) the accuracy of the rosters, athletes, scores, and other data you enter; (b) having the authority and any required permissions or consents to add athletes (including minors) and their information to the Service; (c) obtaining any consents required under applicable student-privacy or child-privacy laws for the student data you provide, as further described in our Privacy Policy; and (d) the conduct of the users you invite or provision within your organization. You are the party responsible for the data your organization submits.

You agree not to: (a) use the Service in violation of any law or regulation; (b) access, tamper with, or use non-public areas of the Service, other organizations’ data, or our systems without authorization; (c) probe, scan, or test the vulnerability of the Service or breach any security or authentication measures; (d) scrape, harvest, or bulk-export data except through features provided for that purpose; (e) interfere with or disrupt the Service; (f) upload malicious code; (g) submit false or fraudulent scores or misrepresent competition results; or (h) use the Service to harass, abuse, or harm another person. We may suspend or terminate access for conduct that violates these Terms.

We grant you a limited, non-exclusive, non-transferable, revocable license to install and use the TrapCloud mobile application on devices you own or control, solely to use the Service in accordance with these Terms. Your use of the mobile application may also be subject to the terms of the applicable app store (Apple App Store or Google Play). The mobile application may request device permissions — such as the camera (to scan scorer QR codes) and notifications (to deliver alerts) — which you may grant or deny through your device settings; some features will not function without them. The mobile application may store data locally on your device to support offline scoring and synchronize it with the Service when a connection is available.

Certain features require a paid subscription. Fees, billing intervals, and included features are described at the point of purchase. Paid subscriptions renew automatically for successive terms unless cancelled before the renewal date; you authorize us and our payment processor to charge the applicable fees to your payment method on each renewal. Payments are processed by Stripe, Inc.; we do not receive or store your full payment card details. Except where required by law or expressly stated by us in writing, fees are non-refundable and there are no refunds or credits for partial periods. We may change our fees prospectively; changes apply to renewals after we provide notice. You are responsible for any applicable taxes.

As between you and us, your organization retains ownership of the data and content it submits to the Service (“Customer Data”). You grant us a worldwide, non-exclusive license to host, process, transmit, display, and otherwise use Customer Data solely to provide, secure, maintain, and improve the Service and as otherwise permitted in our Privacy Policy. You are responsible for the accuracy and legality of Customer Data. Note that certain information — including athlete names, teams, and competition results — is displayed on public leaderboards, live results, and team pages as part of the Service, as described in our Privacy Policy. If you provide feedback or suggestions, we may use them without restriction or obligation to you.

The Service, including its software, design, text, graphics, logos, and the “TrapCloud” name and marks, is owned by TrapCloud or its licensors and is protected by intellectual-property laws. Except for the rights expressly granted to you, we reserve all rights in and to the Service. You may not copy, modify, distribute, sell, lease, reverse engineer, or create derivative works from any part of the Service except as permitted by law.

The Service integrates third-party services (for example, payment processing, messaging, email delivery, push notifications, hosting, and analytics), which are listed in our Subprocessors page. Your use of the Service may be subject to those providers’ terms, and we are not responsible for third-party services.

Your use of the Service is subject to our Privacy Policy, which explains how we collect, use, and share information, including information about students and minors.

THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE,” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, SECURE, OR ERROR-FREE, OR THAT SCORES, STANDINGS, OR RESULTS PROCESSED THROUGH THE SERVICE WILL BE ACCURATE OR ERROR-FREE. You are responsible for reviewing, verifying, and certifying competition results. Official standings and awards are determined by the responsible organization, not by us.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT WILL TRAPCLOUD OR ITS OFFICERS, MEMBERS, EMPLOYEES, OR SUPPLIERS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, DATA, OR GOODWILL, ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICE. OUR TOTAL LIABILITY FOR ALL CLAIMS RELATING TO THE SERVICE WILL NOT EXCEED THE GREATER OF (A) THE AMOUNTS YOU PAID US FOR THE SERVICE IN THE TWELVE MONTHS BEFORE THE EVENT GIVING RISE TO THE LIABILITY, OR (B) ONE HUNDRED U.S. DOLLARS ($100). SOME JURISDICTIONS DO NOT ALLOW CERTAIN LIMITATIONS, SO SOME OF THE ABOVE MAY NOT APPLY TO YOU.

You will indemnify and hold harmless TrapCloud from and against any claims, damages, liabilities, and expenses (including reasonable attorneys’ fees) arising out of or related to your Customer Data, your use of the Service, or your violation of these Terms or applicable law, including any claim that you lacked the authority or consents required to submit data (including student or minor data) to the Service.

These Terms apply while you use the Service. You may stop using the Service at any time; you may cancel a subscription as described in the Service or by contacting us. We may suspend or terminate your access if you breach these Terms, if required by law, or to protect the Service or its users. Upon termination, your right to use the Service ends. Sections that by their nature should survive termination will survive, including ownership, disclaimers, limitation of liability, indemnification, and governing law.

We may modify or discontinue features of the Service at any time. We may also update these Terms; if we make material changes, we will provide notice by reasonable means (for example, by posting the updated Terms with a new “Last updated” date or by notifying you through the Service). Changes are effective when posted unless stated otherwise, and your continued use of the Service after changes take effect constitutes acceptance.

These Terms are governed by the laws of the State of Nebraska, without regard to its conflict-of-laws rules. You agree that the exclusive venue for any dispute not subject to arbitration or small-claims court will be the state or federal courts located in Nebraska, and you consent to personal jurisdiction there.

These Terms, together with the Privacy Policy and any order or plan terms, are the entire agreement between you and us regarding the Service. If any provision is held unenforceable, the remaining provisions remain in effect. Our failure to enforce a provision is not a waiver. You may not assign these Terms without our consent; we may assign them in connection with a merger, acquisition, or sale of assets. Nothing in these Terms creates a partnership, agency, or employment relationship.

Questions about these Terms? Contact TrapCloud at [email protected]